We are seeking a proactive Executive & HR Assistant to provide administrative and HR support to senior management. The role includes managing schedules, coordinating meetings, supporting recruitment and onboarding, maintaining employee records, and ensuring smooth day-to-day office and HR operations.
Duties and Responsibilities:
- Manage and maintain the executive’s calendar, appointments, and travel arrangements.
- Handle correspondence, phone calls, and emails with professionalism and confidentiality.
- Prepare and format reports, presentations, and meeting documents.
- Coordinate internal and external meetings, including logistics and minutes.
- Maintain filing systems and ensure proper documentation.
- Support recruitment activities: posting job ads, screening CVs, and scheduling interviews.
- Assist with employee onboarding and maintain personnel records.
- Prepare and update HR-related documents.
- Track attendance, leaves, and overtime records.
- Perform other related duties as assigned by the management.
Education: Bachelor’s degree in Business Administration, Human Resources, Management, or a related field.
Experience: Minimum 2 years of experience in an Executive Assistant or HR Assistant role, preferably within the fashion or retail industry.
Skills & Abilities:
- Excellent organizational and time-management skills with the ability to handle multiple tasks and priorities efficiently.
- Strong communication skills, both written and verbal, with a high level of professionalism and discretion.
- Proven ability to manage executive calendars, meetings, and confidential information with accuracy and attention to detail.
- Solid understanding of basic HR processes, including recruitment support, onboarding, and employee record management.
- Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) and ability to prepare professional reports and presentations.
- Strong interpersonal skills to effectively interact with employees, management, and external stakeholders.
- High level of confidentiality, integrity, and reliability when handling sensitive information.
- Ability to work independently, take initiative, and anticipate the needs of executives and the HR department.
- Well-organized, presentable, and detail-oriented with a proactive and positive attitude.
- Fluency in English.
How to Apply:
Submit your CV to careers@trexlebanon.com.
